JOB OVERVIEW
Company: VisionFund Micro Finance Institution (S.C)
Position: Executive Secretary
Location: Addis Ababa, Ethiopia
Job Type: Full-time
Experience Level: Mid-Level (3+ years)
Education: BA Degree in Office Management or related fields
Application Deadline: May 10, 2025
About VisionFund Micro Finance Institution (S.C)
VisionFund Micro Finance is a mission-driven financial institution dedicated to empowering low-income communities across Ethiopia. Established under proclamation No. 40/96, VisionFund provides vital financial services to the productive poor in both rural and urban areas. Operating across four regional states, the institution plays a key role in inclusive economic development and poverty reduction.
Position: Executive Secretary
Are you an organized, proactive, and detail-oriented professional ready to support high-level executives in a purpose-driven organization? Join VisionFund and play a critical role in supporting our leadership team through administrative excellence.
Key Responsibilities:
Executive & Office Support:
- Manage and schedule appointments, meetings, and venue arrangements
- Assist the CEO, DCEO, and Directors with calendar updates and communications
- Ensure timely and accurate dispatch/receipt of emails, faxes, and messages
- Document and file incoming and outgoing communications efficiently
Communication & Confidentiality:
- Maintain integrity and confidentiality of sensitive information
- Prepare reports, memos, and confidential letters as needed
- Inform executives of important calls, meetings, or engagements
Administrative Duties:
- Receive and assist office visitors and callers
- Maintain the cleanliness and organization of the office environment
- Supervise the provision of office refreshments and supplies
- Request and manage office stationery and ensure availability at all times
Other Responsibilities:
- Send/receive emails and inter-office communications
- Support filing system management and ensure records are easily accessible
- Perform additional duties assigned by the CEO
What You Bring:
- BA Degree in Office Management or a related field
- Minimum 3 years of relevant experience in administrative or secretarial roles
- Excellent computer skills: MS Word, Excel, PowerPoint, and internet browsing
- Strong command of written and spoken English
- Outstanding communication, interpersonal, and organizational skills
- High level of discretion, reliability, and professionalism
What We Offer:
- Purposeful career in a mission-driven institution
- Collaborative, inclusive work environment
- Opportunities for growth in microfinance and development sectors
- Competitive compensation and benefits
How to Apply
Interested and qualified candidates are encouraged to apply by sending:
- A cover letter
- Updated CV with names and contact of up to 3 referees
- Non-returnable copies of credentials
Send applications to:- VFE_Vacancy@wvi.org.
Subject line: Executive Secretary Application
Note: Only shortlisted candidates will be contacted for further assessment.
Women applicants are highly encouraged to apply!
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