JOB OVERVIEW
- Organization: Ethiopian Public Health Association (EPHA)
- Position: Archive and Record Clerk
- Job Type: Full-time
- Work Location: Addis Ababa
- Remuneration: As per EPHA payment rates
- Application Deadline: January 13, 2026
About Ethiopian Public Health Association (EPHA)
The Ethiopian Public Health Association (EPHA) is a professional health association established in 1991 G.C. EPHA envisions the attainment of optimal health standards for the people of Ethiopia. The Association promotes quality public health services and high professional standards through advocacy, policy engagement, capacity building, and effective networking among health professionals and institutions.
Position: Archive and Record Clerk
The Archive and Record Clerk is responsible for recording, archiving, safeguarding, and disseminating internal and external documents, correspondence, and reports. The position ensures a proper filing and archiving system that allows easy access to documents while maintaining data security and accuracy.
Job Specifications
- 10+3 or Level IV Diploma in Secretarial Science & Office Management, Management, or related fields with 0 years of experience, OR
- 10+2 or Level III Certificate in Secretarial Science, ICT, Records Management, or related fields with 2 years of relevant experience
Duties and Responsibilities
- Receive, record, distribute, and control incoming, outgoing, and internal documents
- Ensure documentation procedures comply with established systems and standards
- Organize and arrange files systematically by type and source
- Control the issuance and return of files and documents
- Maintain up-to-date records and ensure document safety and confidentiality
- Keep records of contracts and operational data
- Coordinate with directorates to manage and update filing systems
- Prepare periodic summaries, statistical reports, and file histories
- Maintain logbooks for incoming and outgoing correspondence
- Follow up on external correspondence requiring responses
- Manage clerical tasks and ensure timely and consistent data management
- Support preparation of annual work plans, budgets, and activity reports
- Ensure proper document handover with acknowledgment signatures
- Perform other related duties assigned by the immediate supervisor
Place of Work
- Addis Ababa
How to Apply
Interested and qualified applicants should submit CV and credential documents in person
Ethiopian Public Health Association (EPHA)
EPHA Building, Arada Sub-City, Woreda 7
Kebena Area, in front of OLA Gas Station
Addis Ababa, Ethiopia
Only shortlisted candidates will be contacted for an interview and examination. EPHA does not cover any costs incurred by applicants during the recruitment process.
Qualified women and candidates from marginalized communities are strongly encouraged to apply.
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