JOB OVERVIEW
SALARY :- As per company scale
DATE POSTED :- February 26,2025
DEADLINE DATE :- March 28,2025
JOB POSITION & REQUIREMENTS
Established in July 2018 as a vital component of the Ovid Group, Ovid Trade House is a dynamic force in the realms of commerce and industry. Based in Ethiopia, we serve as a crucial bridge connecting various sectors by providing a comprehensive array of Trade services that drive efficiency and foster growth.
At Ovid Trade House, our Import division focuses on bringing innovative solutions to the local market by generating creative ideas that introduce top-quality international goods, enhancing market activity.
On the export side, we expand Ethiopia’s market by introducing new products and proudly connecting local farmers to global buyers with key exports like sesame seeds, coffee, and oily seeds.
Position 1: Receptionist
Position Overview:
- The Receptionist is the first point of contact for visitors, clients, and employees, representing the organization professionally and courteously. The role involves managing front desk operations, answering calls, responding to inquiries, and coordinating communication between departments. The Receptionist also ensures a welcoming environment and supports administrative tasks, contributing to efficient office operations.
Top Roles and Responsibilities:
Front Desk Management:
- Greet and welcome visitors in a professional and friendly manner.
- Direct visitors to the appropriate person or department.
- Manage and maintain a clean and organized reception area.
Communication Management:
- Answer, screen, and forward incoming phone calls.
- Take and relay messages promptly and accurately.
- Handle inquiries from employees and visitors efficiently.
Mail and Courier Services:
- Receive and sort incoming mail, packages, and deliveries.
- Coordinate outgoing mail and courier services.
Administrative Support:
- Maintain appointment schedules and manage meeting room bookings.
- Assist with filing, data entry, and other clerical tasks.
- Support HR or General Service teams with routine requests.
Performing other related duties as directed by the supervisor.
Qualification:
- Bachelor’s Degree (BA) in Management, Business Administration, or any related field.
- 3–5 years of experience in a similar role, preferably in a corporate environment.
Location: Addis Ababa
Position 2: Store Keeper
Job Summary:
The Store Keeper is responsible for managing the receipt, storage, and distribution of goods within the warehouse, ensuring proper inventory control, documentation, and adherence to company policies and procedures. This role plays a key part in maintaining the efficiency of the supply chain by ensuring accurate stock records, minimizing losses, and supporting procurement and logistics functions.
Key Roles and Responsibilities:
Inventory Management:
- Maintain accurate and up-to-date inventory records for all incoming and outgoing goods.
- Conduct regular stock checks and reconcile discrepancies in inventory records.
- Ensure proper stock rotation (FIFO/LIFO) to minimize wastage and obsolescence.
- Implement and maintain effective inventory control measures to prevent stock shortages or overstocking.
Receiving and Inspection:
- Receive and inspect incoming goods for quantity, quality, and compliance with purchase orders.
- Ensure that all received items are documented properly and discrepancies are reported immediately.
- Coordinate with procurement and suppliers for any damaged or missing items.
Storage and Organization:
- Ensure all materials and products are stored properly and securely according to storage guidelines.
- Maintain a clean, organized, and safe warehouse environment.
- Label and categorize goods for easy identification and retrieval.
Issuance and Distribution:
- Process requests for materials and ensure timely issuance to relevant departments.
- Coordinate with internal teams to ensure smooth distribution and delivery of materials.
- Maintain proper documentation for all issued and returned items.
Documentation and Reporting:
- Maintain accurate records of all stock movements, including receipts, issuances, and returns.
- Prepare regular inventory reports and submit them to the Local & Import/Commercial Manager.
- Assist in preparing monthly and annual stock reconciliation reports.
Safety and Compliance:
- Ensure proper handling and storage of goods to prevent damage or deterioration.
- Adhere to company policies, safety guidelines, and regulatory requirements.
- Conduct regular safety checks and report any hazards or risks in the storage area.
Vendor and Logistics Coordination:
- Coordinate with suppliers and transporters to ensure timely delivery of materials.
- Work closely with the procurement and logistics teams to facilitate smooth operations.
- Verify and process delivery documents such as invoices, packing lists, and GRNs (Goods Receipt Notes).
Other Duties:
- Perform any other duties as assigned by the Local & Import/Commercial Manager.
Qualification:
- Education: Diploma or BA degree in Supply Chain Management, Logistics, Business Administration, or a related field.
- Experience: 1-3 years of experience in warehouse/storekeeping, preferably in a commercial or import/export environment.
Location: Jimma
How To Apply
- We invite enthusiastic and qualified individuals to apply for our open positions. To be considered, please submit your CV as a single PDF file to hr@ovidtradinghouse.com. Ensure you mention the position you are applying for in the subject line of your email.
- We value every application and appreciate your interest in joining our team. Due to the high volume of applications we receive, only candidates who meet our criteria will be contacted for further steps.
- We look forward to reviewing your application and thank you for considering a career with OVID Trading House!
