JOB OVERVIEW
Organization: Addis Ababa University (AAU)
Position: Administrative Assistant
Location: Seferselam Campus, School of Public Health, Addis Ababa
Employment Type: Full-time, Contractual (6 months with possible extension)
Application Deadline: July 21, 2025
Application Method: In-person submission only
About Addis Ababa University
Founded in 1950 as the University College of Addis Ababa (UCAA), Addis Ababa University (AAU) is the oldest and largest higher learning institution in Ethiopia. Over the decades, AAU has maintained its reputation as a leading institution in teaching, research, and community service.
As part of its continued commitment to excellence, the School of Public Health’s BIRD Lab is looking for a qualified Administrative Assistant to support its growing operations.
Position: Administrative Assistant
Required Qualification
- Bachelor’s Degree in Accounting & Finance, Economics, Business Administration, or other Social Science-related fields.
- Minimum 2 years of relevant work experience.
Key Responsibilities
Administrative Support
- Organize and maintain office documents, schedules, and filing systems.
- Manage incoming phone calls, take messages, and direct inquiries.
- Assist in coordinating meetings, office events, and documentation for conferences.
Messenger Duties
- Deliver and collect official documents and materials accurately and on time.
- Keep records of all deliveries and collections.
- Handle sensitive documents with confidentiality and care.
Office Cleanliness & Supply Management
- Monitor cleanliness of office and lab spaces regularly.
- Maintain tidy, professional workspaces and reception areas.
- Track and restock office supplies as needed.
General Office Support
- Perform office errands, mail handling, and administrative tasks.
- Support the lab team and contribute to a welcoming and efficient environment.
- Carry out any other duties as assigned by BIRD Lab management.
Work Environment
- Duty Station: Addis Ababa University, School of Public Health, Seferselam Campus
- Contract Duration: 6 months (with possible extension based on performance and funding)
How to Apply
Interested applicants are required to submit the following documents in person:
- Cover Letter
- Updated Curriculum Vitae (CV)
- Educational credentials
- Work experience documentation
Application Deadline: July 21, 2025
Submission Location: Addis Ababa University, School of Public Health – Seferselam Campus
Please ensure that all applications are submitted within seven working days from the date of announcement.
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